TERMS & CONDITIONS

In registering for the 17th National Immunisation Conference 2021, delegates, speakers, sponsors and exhibitors agree to the following Public Health Association of Australia (PHAA) terms and conditions:

Privacy

Your contact details will be used for the purpose of conducting the conference and will be made available to other delegates; PHAA, event organisers, event partners; EventsAIR, the company that hosts the on-line registration facility and sponsors; and parties associated with related events.

Should you not wish for your details to be used for these purposes, please contact the Events Team, by emailing events@phaa.net.au.

 

Photography and Recording 

I irrevocably authorise and grant PHAA the right to:

  • record me (picture and voice) on photographs, film and/or video tape, for audio and visual production. (the Recording)

  • edit the Recording into a photo gallery / short film / webinar (which may include other recordings and material);

  • use my name and likeness, voice biographic or other information concerning me; and

  • screen or place online (including on social media) the Recording.

 

I hereby release PHAA from any infringement or violation of personal and / or property rights of any sort whatsoever based upon the use of the

 

Recording

I acknowledge that PHAA owns and shall own all rights, title and interest (including copyright) in the Recording.

I further acknowledge that PHAA is not obliged to use the Recording.

I warrant that I have full power to enter into this Release and that the terms of this Release do not in any way conflict with any existing commitment on my part.

I understand I will receive no monies for this Recording.

While under no obligation to do so, the PHAA will consider any reasonable request not to use or to stop using a particular Recording. Such requests should be made in writing to events@phaa.net.au.

Should you not wish to grant PHAA these rights, please contact prior to Sunday 21 March 2021.

 

Fees and Payments

Payment to attend the 17th National Immunisation Conference 2021 must be made in accordance with the following conditions unless otherwise agreed with the PHAA.

Whichever comes first:

  • Within 14 days of receiving the tax invoice;

  • Prior to the end of earlybird, if booking at the earlybird rate; or

  • 10 business days prior to the conference start date 

 

The organisers reserve right, without notification, to cancel outstanding accounts any time after 14 days from date of tax invoice being sent.

 

All registrations received after 10 June 2021 must be paid in full by credit card only, no tax invoices are able to be issued for payment.

 

If payment is not received prior to the Conference, access will be granted only after full payment is made via credit card only.

Virtual Access

PHAA will not be held liable, nor will a refund be optional if delegates, sponsors, speakers or exhibitors are unable to access, connect or have difficulty with internet connection, sound or visuals when participating in the virtual 17th National Immunisation Conference 2021. PHAA will endeavour to provide information on how to access the virtual 17th National Immunisation Conference 2021, however delegates acknowledge that PHAA is not responsible for their IT connection or any issues caused by settings on devices used to access the virtual 17th National Immunisation Conference 2021, and delegates will endeavour to solve these issues with advice from their organisations IT support/suppliers of the devices they are using, and further acknowledge that PHAA is not required to provide IT support services in association with the virtual Conference.

 

Force Majeure

Neither party shall be liable in damages or have the right to terminate this Agreement for any delay or default in performing hereunder if such delay or default is caused by conditions beyond its control including, but not limited to Acts of God, Government restrictions (including the denial or cancellation of any export or other necessary license), wars, insurrections and/or any other cause beyond the reasonable control of the party whose performance is affected. 

Indemnity

Should, for any reason outside the control of PHAA, the speakers change or the event be cancelled, PHAA will endeavour to reschedule where possible. In this instance the delegate will indemnify and hold PHAA harmless from and against any and all costs, damages and expenses. PHAA does not accept responsibility for, and the presenters and authors indemnifies PHAA against, any costs or charges incurred by the presenters and authors in the process of participating in the 17th National Immunisation Conference 2021. This agreement is subject to the laws of the Australian Capital Territory and agreement to these terms and conditions indicates acceptance of this indemnity.

Cancellations

All cancellations must be notified to the Events Team at PHAA in writing by emailing before the cancellation can be processed.

Cancellations will not be deemed to be received until you have written confirmation from PHAA. If the cancellation is not received in writing, the registration will not be cancelled and full registration will still be payable.

Cancellations received in writing by PHAA on or before Friday 28 May 2021 will incur a $50 administration fee.

Cancellations received after Friday 28 May 2021 are subject to 100% cancellation fee and will not be refunded. Please note; non-payment does not constitute as a cancellation. No tentative bookings will be accepted.

Please note: No refunds will be given after Friday 28 May 2021, however substitutes are welcome. PHAA must be advised of substitutes by Sunday 6 June 2021. No shared registrations will be accepted.

PHAA reserves the right to refuse access to any delegate/s that have not paid in full for their registration fees.

Change of Registration Type

In the event that Government related COVID-19 restrictions prevent a delegate from attending the 17th National Immunisation Conference 2021 face-to-face, the delegate will be offered a virtual registration.

If within the full cancellation period, the delegate will be offered a refund of the difference in price between the face-to-face registration and a virtual registration.

If your initial purchase is a Face-to-Face registration but COVID-19 related Government restrictions prevent you from attending in May, you will be provided with the opportunity convert to a Virtual Registration.

As COVID-19 restrictions ease, you may wish to upgrade your registration from Virtual to Face-to-Face, this will be possible depending on venue capacity and Face-to-Face registration availability. Abstract presenters will be given first preference to register for the face-to-face conference in order to present. 

COVID-19 Protocol

In registering for the Face-to-Face 17th National Immunisation Conference 2021, delegates agree to comply with all COVID-19 measures and protocols.

 

Disclaimer

At the time of registration, PHAA provided the most recent information available and the delegate and/or speaker accept that the content and/or the delivery of the 17th National Immunisation Conference 2021 can change beyond the control of PHAA. PHAA will not take any responsibility for any errors, omissions and changes to the program or content of the 17th National Immunisation Conference 2021. The PHAA reserves the right to make changes as it deems necessary without penalty and in such situations no refunds, part refunds or alternative offers shall be made.

Should, for any reason outside the control of PHAA, the speakers change or the event be cancelled, PHAA will endeavour to reschedule. In this instance the delegate will indemnify and hold PHAA harmless from and against any and all costs, damages and expenses. PHAA does not accept responsibility for, and the delegate indemnifies PHAA against, any costs or charges incurred by the delegate in the process of participating in the 17th National Immunisation Conference 2021. This agreement is subject to the laws of the Australian Capital Territory and agreement to these terms and conditions indicates acceptance of this indemnity.

Neither party shall be liable in damages or have the right to terminate this Agreement for any delay or default in performing hereunder if such delay or default is caused by conditions beyond its control including, but not limited to Acts of God, Government restrictions (including the denial or cancellation of any export or other necessary license), wars, insurrections and/or any other cause beyond the reasonable control of the party whose performance is affected.

Subject to any amendments specified in subsequent event order forms or terms and conditions, the 17th National Immunisation Conference 2021 order form and these terms and conditions constitute the entire agreement between the parties and supersede all prior discussions, negotiations and agreements in relation to the 17th National Immunisation Conference 2021.